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Abstracts

Abstracts

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Abstracts for ASMIRT 2018 are still open for ePosters only.

All other submission categories have closed.

Thanks to all who have submitted abstracts for consideration for ASMIRT 2018. 

If you are an invited speaker you will get a link to upload your abstract sent to you via email.

ePosters abstract close date = 18 November 2017

 

Important dates:

 Key dates  

In response to member’s requests, we are updating the process used for selecting abstracts for paper and ePoster presentation at the conference. In order to assist authors wishing to present in 2018, there will be two scoring matrices used for reviewing the quality of abstracts submitted. The two matrices differ in that one is used to review scientific abstracts, and the other is used to review non-scientific abstracts.

Theme

The theme of ASMIRT 2018 is care, communicate, collaborate. This theme encompasses opportunities for the medical radiation science professional community to present their latest research, case studies and experiences, sharing knowledge to advance and promote our profession. Healthcare is rapidly evolving, there are increasing financial pressures and we are being pushed to be more efficient and innovative with fewer resources. The time has never been more appropriate to come together in Canberra to share how you care, communicate, collaborate with your patients and colleagues.

 

Abstract Terms and Conditions

Please read this information carefully before submitting an abstract. When submitting your abstract, you will be asked to indicate whether it is a scientific or non-scientific abstract. Please access the abstract terms and conditions so you are clear about each of these types. By submitting an abstract you have agreed to these terms and conditions.

In submitting your abstract, you will be guided through the process. One of your first choices is your ‘preferred presentation type’. Using a drop down list, you will need to choose from the following:

  • ePoster – case study/non-scientific paper
  • ePoster – scientific paper
  • Oral Presentation – case study/non-scientific paper
  • Oral Presentation – scientific paper

Scientific abstracts:

This category of abstract would describe original research, and would also include systematic reviews, meta-analyses, and quality improvement projects. The abstract must be structured under the following headings: Objectives, Methods, Results, Discussion/Conclusion and References. Please access the scientific abstract scoring matrix to become familiar with what is expected and how your abstract will be reviewed for inclusion.

Non-scientific abstracts:

This category of abstract would describe a case, a situation, a problem or a practice using adequate reasoning and evidence to support a point of view. For commentary and narrative review, it is not necessary to provide headings since reporting the methodology for searching the literature is not required. Case studies must be structured under the following headings: Introduction, Case Presentation, Management and Outcome, and Discussion. Please access the non-scientific abstract scoring matrix to become familiar with what is expected and how your abstract will be reviewed for inclusion.

 

Presentation types

Authors will be required to indicate their preferred presentation format when submitting an abstract. They are required to select Oral or ePoster.

  Abstract_terms_and_Conditions

Oral presentations will be 15 minutes (12 minutes + 3 minutes Q&A). Longer presentation formats are also available. Requests for a longer presentation should be sent to conferences@asmirt.org so these can be considered by the scientific program committee. Decisions will be dependent on relevance to the conference and session and time availability. 

ePosters will be presented electronically in 2018 and made available for viewing at the conference venue. If your abstract is accepted as an ePoster, you may be requested to be available for discussion during the corresponding moderated ePoster viewing session. 

View a winning ePoster from the 2017 conference here. 

 

Not sure which conference (main or student) to submit your abstract to?

Student Conference - At the time of abstract submission, to submit to the Student Conference you must be a student currently enrolled in an undergraduate or Graduate Entry Masters (GEM) MRS program. This includes honours students.

Main conference - At the time of abstract submission if you are currently undertaking an AHPRA Supervised Practice Program (SPP) you must submit your abstract to the main conference for consideration.
 

 

General

  • You grant ASMIRT non-exclusive rights to publish, reproduce, distribute and store the abstract.
  • Research, audit or quality improvement (QI) projects involving humans and animals must comply with international ethical standards such as the Declaration of Helsinki. Authors must also comply with research and QI ethics guidelines from their local human research ethics office.
  • Patients reported in case studies must be de-identified. Authors must also comply with the hospital’s policy of obtaining permission from the patient or their carer.
  • If the author(s) have any commercial interests or associations that might pose a conflict of interest regarding this submission, they must be declared at the end of your abstract submission.
  • If accepted for presentation, the commercial interest or association must be declared on the title slide or the slide immediately following the title slide.
  • Trade names cannot be mentioned in the title. However, trade names in brackets will be accepted in the body of the text.
  • The author is responsible for the accuracy of the abstract.
  • Authors may submit more than one paper.
  • Abstracts should use the Vancouver style of referencing as used by JMRS. 

 

Abstract Format

  • Abstracts must be uploaded into the text box through the presentation portal in the abstract submission system. Please note there is a special characters keyboard available for your abstract and references.
  • The total length of the abstract should be between 100-250 words
  • Speaker bios should be entered and are limited to 100 words. 
  • One graph, table, figure or supporting image can be attached to the abstract submission as an image file (JPEG or PNG) if it is essential for the overall understanding of the abstract.
  • Abbreviations should be defined at first mention.
  • Two to three references should be included if it supports the abstract. These references are not included in the 250 word count and must be directly cited in the abstract using the JMRS Vancouver referencing style.
  • Please ensure that your abstract does not contain spelling, grammatical or scientific errors. No corrections are possible after your abstract has been submitted for review, unless requested by the reviewer/s. You can save your submission as a draft until you are happy to submit it.
  • The abstract will be reproduced exactly as submitted. No proofreading will be done.
  • Once an abstract has been successfully submitted you will receive a confirmation email.

 

After the Submission

The reviewers will judge the abstracts using some or all of the following criteria (please see the relevant marking matrix (scientific or non-scientific)):

  • relevance to the conference theme/s
  • standard of reporting and English language
  • clarity and readability of the abstract 
  • title reflects the content of the abstract
  • methodology is suitable for the objectives
  • points of view are supported by reasoning and evidence
  • conclusions confirmed by objective results
    • complying with ethics standards
    • scientific value
    • potential clinical value
    • originality and novelty of the work 

Please refer to the abstract marking matrix for further detailed information regarding each of these criteria.

Using the email address provided during submission, the submitting author will be notified as to whether or not their abstract has been accepted. If accepted, authors will also be informed as to whether their presentation will be an ePoster or an Oral presentation. Specific dates and times of presentation will be provided ASAP, once the program is completed. 

If you need to withdraw your abstract, a written statement reflecting the reasons for this decision must be sent to: conferences@asmirt.org.


Review and Selection

Abstracts will be blind reviewed by a panel of experts selected by the Scientific Program Committee.

Selection will be based on the abstract review scoring criteria from the relevant scoring matrix. The decisions of the review process are final and cannot be disputed.

 

Speaker Registration

A condition of abstract acceptance is that at least one of the presenting authors must register to attend as a full delegate and pay the appropriate registration fee by Thursday 7 December 2017. Should one of the presenting authors not register by this time, the presentation may be removed from the program. A co-presenter is permitted on the basis that they have registered for the day of their presentation. Where there is more than one presenter, it is important that the presentation time is strictly adhered to, so enough time is available for questions.

Publication Policy

All abstracts accepted for presentation (oral or ePoster) will be published in the official abstract book of the conference. It is envisaged that this will be through a JMRS abstract supplement, and will be available through the Conference App. As this is published in JMRS you need to ensure that local and international ethical standards are complied with.

Recording of Presentations 

It is envisioned that presentations will be recorded at the conference for distribution at the conference and through the Conference App. 

Conference App 

By submitting an abstract presenters give permission for their name, bio and image (if uploaded) to be available through the Conference App, and in delegate lists.

Plagiarism 

ASMIRT regards plagiarism as serious professional misconduct. If plagiarism is identified, the abstract and any other abstracts submitted by the same author will be rejected.

eposters
eposters

ePosters

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ASMIRT 2018 will feature ePoster displays which will be available at terminals in the exhibition hall and through the website and conference app. There will also be short presentation Q&A sessions in the ePoster area of the exhibition hall.

   EPOSTER
  Upload ePoster
   GUIDELINES

INFORMATION FOR AUTHORS

The deadline to upload your final Poster is Monday 22 January 2018. 

Please download the ASMIRT 2018 ePoster template and read / comply with the ePoster guidelines before uploading your ePoster.

At ASMIRT 2018 all ePosters will be available on the website and App in the conference lead up (and after), as well as at the computer terminals at the event so that delegates can view your ePosters before, during and after the conference.

ePoster authors will also have the opportunity to have a scheduled short presentation with question and answer time. 

View a winning ePoster from the 2017 conference here. 

Prizes & Awards

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Prizes

The following prizes will be awarded at ASMIRT 2018. Please note prizes will only be awarded to those who are current financial members of ASMIRT and who fit the category of the prize. These prizes are adjudicated throughout the conference (with no input from the prize sponsors), and the announcements are final – and no further discussion will be entered into.

Diagnostic Prize (paper)

Awarded to the radiographer / medical imaging member who presents the best paper at the annual conference.

Diagnostic Prize (ePoster)

Awarded to the radiographer / medical imaging member who submits the best ePoster at the annual conference.

Harold Anderson Memorial Diagnostic Student Prize (Paper)

Awarded to the student diagnostic radiographer / medical imaging member who presents the most applicable or most beneficial paper at the annual conference. The student must be a branch student prize winner, who presents in the student prize winner section of the main conference.

Radiation Therapy Prize (paper)

Awarded to the radiation therapist member who presents the best paper at the annual conference.

Radiation Therapy Prize (ePoster)

Awarded to the radiation therapist member who submits the best ePoster at the annual conference.

Harold Anderson Memorial Radiation Therapy Student Prize (Paper)

Awarded to the student radiation therapist member who presents the most applicable or most beneficial paper at the annual conference. The student must be a branch student prize winner, who presents in the student prize winner section of the main conference.

ASMIRT Student Conference – Diagnostic Prize (paper)

Awarded to the student diagnostic radiographer/medical imaging member who presents the best paper at the annual student conference.  

ASMIRT Student Conference – Diagnostic Prize (ePoster)

Awarded to the student diagnostic radiographer/medical imaging member who presents the best eposter at the annual student conference.  

ASMIRT Student Conference – Radiation Therapy Prize (paper)

 Awarded to the student radiation therapist member who presents the best paper at the annual student conference.  

ASMIRT Student Conference - Raditation Therapy Prize (ePoster)

 Awarded to the student radiation therapist member who presents the best eposter at the annual student conference. 

 

Awards

The following awards may be awarded at the conference, though is subject to a nomination and approval process. For more information on how these awards are nominated and awarded please contact conferences@asmirt.org

Fellowship of the ASMIRT

Awarded to members of the Australian Society of Medical Imaging and Radiation Therapy who have fulfilled the requirements of the Board. Fellowship represents the highest category of membership.

Nicholas Outterside Medallion

Awarded to members of the Australian Society of Medical Imaging and Radiation Therapy who have significantly contributed to the Society over many years.

Life Membership of the ASMIRT

Life Membership is awarded to those retired members in recognition of the significant contribution that they have made to the Australian Society of Medical Imaging and Radiation Therapy at a state and national level during their professional working life.

Varian Award

Awarded to a radiation therapist who has made a significant contribution to the field of radiation therapy. 

Advanced Practice of the ASMIRT

Awarded to members of the Australian Society of Medical Imaging and Radiation Therapy who have met the criteria of Advanced practice as defined by the ASMIRT Board of Directors.

eposters

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